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Write, share and export documents

In Documents (Documenten) you write reports, policy documents and manuals with formatting. You start empty, with a template or with a Word file (.docx), and your changes are saved automatically. Below is how you share a document, add comments, view earlier versions and export, and what you do if that does not work.
Status: live. Writing, sharing, comments, versions and exporting work in the web app. Agree with colleagues who edits a document when.
Open your workplace

Step by step

  1. Start a document

    Open Documents in your workplace and create a new document. You can start empty, use a template or import a Word file. In the Activity (Activiteit) of the document you then see a line such as Template used or DOCX imported (Sjabloon gebruikt, DOCX geïmporteerd).

  2. Import a Word file

    Import a .docx file of at most 25 MB. If the file is larger, it says: File is too large (max 25 MB) (Bestand is te groot (max 25 MB)). First save an older .doc file or a PDF as .docx in Word.

  3. Write and let it save

    Write in the editor. You do not need to press a save button: changes are saved automatically.

  4. Open the sidebar

    A document has a sidebar with three tabs: Activity, Comments and Versions (Activiteit, Opmerkingen, Versies). If you may only read a document, the sidebar opens on Comments.

  5. Share the document and add comments

    Choose Share (Delen). A window titled Share opens, with which you give colleagues access to the document. You add comments under the Comments tab in the sidebar.

  6. View earlier versions

    Under the Versions tab in the sidebar are the saved versions of the document.

  7. Export to PDF or Word

    The document has two export buttons. If you point at a button with the mouse, you see Export as PDF with house style or Export as Word file (.docx) (Exporteer als PDF met huisstijl, Exporteer als Word-bestand (.docx)). After an export, the Activity shows a line such as Exported to PDF or Exported to DOCX (Geëxporteerd naar PDF, Geëxporteerd naar DOCX).

If it does not work

File is too large (max 25 MB)

A Word file may be at most 25 MB when importing. Remove large images from the file or make it smaller in Word, and then import it again. If it is still too large, split the document into two files.

PDF export failed or DOCX export failed

Then it says PDF export failed or DOCX export failed (PDF-export mislukt, DOCX-export mislukt). Try the export once more. If it fails again, open a support ticket with the name of the document and the message.

I cannot make changes

If you only have a document to read, the sidebar opens on Comments and you cannot edit the text. Ask the person who shared the document with you to edit it, or to give you more rights.

Related articles

  • Files for a PDF or other file that you want to store and share.
  • Notes for short notes that do not need to be a document.
  • Create a support ticket if you cannot work it out yourself.

Working in a team?

Share a document via the Share button with the colleagues who work on it and agree who edits when.
Go to your documents →